Call for Participants and Presentations: SAA 2019 Research Forum

Call for Participants and Presentations
Society of American Archivists
2019 Research Forum
Friday, August 2, 9:00 am–5:00 pm
JW Marriott, Austin, Texas

Archivists from around the country and the world will convene at ARCHIVES*RECORDS 2019, the Joint Annual Meeting of the Council of State Archivists and Society of American Archivists, in Austin, Texas, July 31- August 6, 2019. If you’re engaged in research…seeking to identify research-based solutions for your institution…willing to participate in the research cycle by serving as a beta site for research trials…or simply interested in what’s happening in research and innovation…then join us in Austin, Texas, for the 13th annual SAA Research Forum: “Transformative!”

Researchers, practitioners, educators, students, and the curious across all sectors of archives and records management are invited to participate. Use the Forum to discuss, debate, plan, organize, evaluate, or motivate research projects and initiatives. Here’s your chance to find collaborators or to help inform researchers about what questions and problems need to be tackled. The Forum features the full spectrum of research activities—from “pure” research to applied research to innovative practice—all of interest and value to the archives community.

The organizers encourage submissions for the Research Forum that address 1) diversity and inclusion and/or 2) models for collaboration across domains (archives, libraries, galleries, and museums).

For ideas or to learn more about past Forums, see the 2007-2018 proceedings at http://archivists.org/proceedings/research-forum.

Questions? Contact the organizers at researchforum@archivists.org – and watch for updates on the Forum’s webpage at http://archivists.org/proceedings/research-forum.

The 2019 Research Forum will feature a full day of presentations. The following events are planned:

● Research Presentations and Posters (Friday, August 2, 9:00 am–5:00 pm): Here’s your chance to present, discuss, listen to, or view research reports and results on a variety of topics. The final 30 minutes of this session will seek input for SAA’s 2020 Research Forum.

● Poster Sessions: Be sure to make time to visit the poster sessions, which will include practice innovation and research topics.

Call for Platform and Poster Presentations

SAA invites submission of abstracts (of 250 words or fewer) for either 10-minute platform presentations or poster presentations. Topics may address research on, or innovations in, any aspect of archives practice or records management in government, corporate, academic, scientific, or other setting. Presentations on research results that may have emerged since the 2018 Joint Annual Meeting Call for Proposals deadline are welcome, as are reports on research completed within the past three years that you think is relevant and valuable for discussion. Please indicate whether you intend a platform or poster presentation.

Abstracts will be evaluated by a review committee co-chaired by Nance McGovern (Massachusetts Institute of Technology) and Heather Soyka (Kent State University).
Abstract Submission Form

Deadline for submission of abstracts: May 15, 2019. You will be notified of the review committee’s decision by July 2 (in advance of the Early-Bird registration deadline).

Please be sure to include:  Presentation title, your name and affiliation, email address, and whether your proposal is for a platform or poster presentation.

Call for Nominations: 2018 SAA Waldo Gifford Leland Award

Have you read a great new book about archives? Encountered a new documentary publication that is head and shoulders above the rest? Has a new web publication really stood out to you?

If you have, please consider nominating it for the Society of American Archivists Waldo Gifford Leland Award. Nomination forms, a list of previous winners, and more information are at http://www2.archivists.org/governance/handbook/section12-leland. The deadline for nominations is February 28, 2019.

The annual Leland Award – a cash prize and certificate – recognizes “writing of superior excellence and usefulness in the field of archival history, theory, and practice.”

(Please note that periodicals are not eligible.)

Established in 1959, this award honors American archival pioneer Waldo Gifford Leland (1879-1966), president of the Society of American Archivists in the 1940s and one of the driving forces behind the founding of the National Archives.

SAA Short Fiction Contest Announces Winner

“It isn’t stealing if no one cares about it anymore,” says the protagonist of “Quarantine,”Jeanne Kramer-Smyth’s winning entry in SAA’s 2018 Archives Short Fiction Contest.

Sponsored by the Publications Board, the contest garnered 30 entries, all of which had to feature an archives, an archivist, or archival materials. The jury unanimously chose Kramer-Smyth’s submission as the winning entry, based on its gripping story, excellent writing, and prominent discussion of preserving and retrieving electronic records. Set in the future during a global epidemic, an archivist, researcher, and donor work together to find vital information that may put an end to the disease. The jury noted that “this story, accessible to archivists and non-archivists alike, points to the vital importance of ensuring long-term access to born-digital information.”

In addition, the jury awarded honorable mentions to three other stories: “Risk Versus Benefit” by Nancy Freeman, “Ester Jones Diaz” by Rebekah McFarland, and “יצחק דזשאַעקק, אַ חשבו (Yitzchak Jaeck, An Account)” by Michelle Sayers.

Congratulations to Jeanne, Nancy, Rebekah, and Michelle, and thank you to everyone who participated!

Call for Nominations: SAA Awards

While there are many awards that SAA gives, here are the ones related to publishing. Please consider submitting a nomination!

  • C.F.W. Coker Award  (for finding aids, tools or projects that involve innovative development in archival description)
  • Waldo Gifford Leland Award  (for writing of superior excellence and usefulness in the field of archival history, theory, or practice)
  • Theodore Calvin Pease Award  (for superior writing achievement by a student of archival studies as nominated by his/her instructor)

 

Call for Case Studies: Native American Archivists Section

In August 2018, the SAA Council issued a statement endorsing the Protocols for Native American Archival Materials as an external standard of the organization.  The Protocols establish best practices for the culturally responsive care and use of Native American archival materials, particularly materials that are housed in non-tribal institutions.

This series of case studies, sponsored by the Native American Archivists Section (NAAS) of SAA, is intended to help archivists, librarians, museum curators, and other professionals who work with Native American archival materials see how the Protocols can be adapted for use in a variety of institutional contexts.  More broadly, the case studies series is designed to highlight evolving access policies to Native American materials, whether or not these policies are based specifically on the Protocols.

Elements of a Case Study:

Case studies are intended to demonstrate real-world examples of the ways in which contributors and their institutions have developed and/or implemented access policies for culturally sensitive Native American archival materials.  Contributors are encouraged to write about the challenges of developing and implementing these access policies in their institutional contexts, as well as their successes.  Case studies from all sizes and types of institutions are welcomed, as are case studies focusing on various types of culturally sensitive archival materials (textual, photographic, audio/visual, etc.).  Case studies contributed by single authors or multiple authors are also welcome.

Each case study should include the following basic elements:

  • An introduction, which describes the institutional context and relevant Native American archival materials
  • narrative, which describes the development and/or implementation of access policies to those materials and any challenges or barriers encountered
  • conclusion, which describes lessons learned and ongoing development and/or modification of the access policies

A key component of best practices for the care and use of culturally sensitive Native American archival materials is collaboration with Native American communities.  Case studies that reflect Native American communities’ experiences with institutions’ evolving access policies are also encouraged.

Preparing and Submitting Your Case Study:

To inquire about submitting a case study, please contact the series editors: Rose Buchanan, NAAS Steering Committee Member rose.buchanan@nara.gov], and Caitlin Haynes, NAAS Vice Chair [haynesce@si.edu]. Submissions are needed for summer-fall 2019, and will be posted to the SAA Case Study Series website on a rolling basis.

Case studies should be between 1,500 and 5,000 words.  Authors are responsible for understanding and following the principles that govern the “fair use” of quotations and illustrations, and for obtaining written permission to publish where necessary.  Accuracy in citations is also the author’s responsibility.  SAA prefers the current edition of the Chicago Manual of Style with endnote formatting for citations.

Review Process:

All submissions will be reviewed by two volunteer reviewers from the NAAS Steering Committee or from the NAAS membership.  Submissions will be evaluated according to a rubric.  Reviewers will return the case study and completed rubric within three weeks of receipt to the series editors.  The series editors will review the feedback and make an editorial decision, consulting with the NAAS Steering Committee and SAA Publications Editor as necessary.  The series editors will communicate a publication decision to the author(s) within five weeks of the receipt of the submission.

  • For rejected case studies: The series editors will communicate the rejection to the author(s) and provide the reasons for this editorial decision.
  • For a recommendation of revise and resubmit: The series editors will communicate the decision to the author(s) and negotiate a reasonable window of time for resubmission.
    • Resubmitted case studies will be reviewed by the series editors and at least one of the original reviewers to ensure that recommended changes have been satisfactorily incorporated.  The series editors, in consultation with the NAAS Steering Committee, ultimately make the decision to publish or reject resubmitted case studies.  The series editors will communicate that decision to the author(s).
  • For case studies accepted for publication: The series editors will communicate the acceptance to the author(s).

A submission will not be considered if it is being reviewed by another publishing outlet at the same time, or if it has been published previously in a similar form.

Publication Process:

Once accepted, case studies will be submitted to the SAA Publications Editor and Director of Publishing for light copyediting.  If major changes are needed, a version tracking those changes will be sent to the author for confirmation.  After the author signs off on a final version, SAA will format the case study and post it to the Case Study Series website as a PDF.

Copyright in the case study will remain with the author, and SAA will acknowledge this in the copyright line that appears with the case study.  Authors will consent, grant, and assign to SAA the non-exclusive right to publish and/or distribute all or any part of the case study throughout the world in electronic or any other medium.  In return, SAA agrees to publish the work under a Creative Commons Attribution No Derivatives license.

SAA Author Wins Award

Alex Poole Receives Award for Article in American Archivist 
Alex Poole, assistant professor at Drexel University’s College of Computing and Informatics, received the 2018 Bob Williams History Fund Research Paper Award from the Association for Information Science and Technology for his article, “Harold T. Pinkett and the Lonely Crusade of African American Archivists in the Twentieth Century,” which appeared in American Archivist Vol. 80.2. Of the article, the jury said, “Poole’s fascinating and well-researched account of the role of African Americans in the development of archives in the United States addresses a much-neglected topic of diverse contributions to archival theory and practice.” Read the award-winning article here

SAA Bookstore: New Epubs Available

7 New Epubs Available in the SAA Bookstore
Prefer digital to print? Now you can read SAA’s latest releases in epub and PDF formats! Putting Descriptive Standards to Work, edited by Kris Kiesling and Christopher J. Prom, is the most recent book in the Trends in Archives Practice series. Buy the entire volume (epub PDF) or purchase Modules 17–20 individually:

  • MODULE 17: Implementing DACS: A Guide to the Archival Content Standard by Cory Nimer (epub PDF);
  • MODULE 18: Using EAD by Kelcy Shepherd (epub | PDF);
  • MODULE 19: Introducing EAC-CPF by Katherine M. Wisser (epub PDF);
  • MODULE 20: Sharing Archival Metadata by Aaron Rubinstein (epub PDF).

Also available is Moving Image and Sound Collections for Archivists by Anthony Cocciolo (epub PDF) as well as Privacy and Confidentiality Perspectives: Archivists and Archival Records, edited by Menzi L. Behrnd-Klodt and Peter J. Wosh (epub PDF).