CFP: SAA Women’s Collections Section Meeting

The Women’s Collections Section (WCS) of the Society of American Archivists (SAA) are seeking panel proposals and presentations for the WCS section meeting to be held June 20, 2023 at 1PM CST/2PM EST!

This year we are seeking proposals that focus on creative strategies and innovative means repositories are using to highlight stories of women and gender non-conforming individuals. This call extends to repositories that may fall outside traditional bounds and collections that are not traditionally seen as being “women’s collections.”

We especially invite proposals that highlight stories of Queer and Trans individuals and people of color. Please email your proposal to

Proposals will be reviewed by the WCS section steering committee. They will be prioritizing proposals that intentionally address critical and anti-oppressive research and practices.

The deadline for all proposals is Friday, May 19, 2023. Notifications will be sent out by Monday, May 29, 2023.

Feel free to email the WCS co-chairs at with any questions or concerns!

Free event: Navigating the IRB Process with the Society of American Archivists Committee on Research Data and Assessment

Navigating the IRB Process with the Society of American Archivists Committee on Research Data and Assessment

  • What: This is a 1-hour panel discussion about the process of getting approval from an institutional review board (IRB) for research on the archival field and related topics.
  • When: Monday, April 17, 2023, 2:00 pm-3:00 pm CDT. A recording of the event will be made available online for those unable to attend.
  • Registration (limited to 500 attendees)

The Society of American Archivists Committee on Research, Data and Assessment (CORDA)  is excited to present a free, one-hour panel discussion on navigating the IRB process for research on the archives and library professions. The process of seeking approval from an IRB is often perceived as a barrier to undertaking research that may contribute valuable knowledge to our field. With this discussion, we hope to answer the following questions:

  • What is an institutional review board and why do they exist?
  • Which types of research require approval from an IRB?
  • How does the IRB process look at different types of institutions?
  • What are some common mistakes people make when submitting their research to an IRB?

While the above questions are meant to guide the conversation, our goal is for this to primarily be an opportunity for attendees to get their questions answered by other professionals who have been through the process, as well as people responsible for reviewing research proposals. 

We are grateful to the panelists who agreed to participate in this event:

  • Susan Askren, Research Compliance Office, Smithsonian Institution
  • Adam Bailey, Senior IRB Manager, Social & Behavioral (Non-Medical) IRB, Stanford University Research Compliance Office
  • Amanda Hawk, Public Services Manager for Distinctive Collections, Massachusetts Institute of Technology
  • Margaret Hoogland, Margaret A. Hoogland, Clinical Medical Librarian, University of Toledo

As part of its mission, CORDA seeks to make the research process accessible to archival professionals, academic researchers, SAA group members, and others. We hope you will join us for this event!

Call for Proposals: RAO Marketplace of IDEAs and Webinar Series

The Reference, Access, and Outreach Section (RAO) of the Society of American Archivists (SAA) seeks proposals for the 2023 Spring/Summer IDEAS Webinar Series (April-July) and Annual Meeting Marketplace of IDEAs on Friday, July 14, 2023 @ 4pm EDT/3pm CDT/2pm MDT/1pm PDT.

Topics focused on the RAO sub-committee areas of Teaching with Primary Sources, Exhibits and Events, and Public Services Assessment are encouraged. Proposals addressing topics or themes related to the following will be prioritized: 

  • evolving the archival profession, public services, new ideas, fresh perspectives
  • orienting reference, access, and outreach efforts in a more Inclusive, Diverse, Equitable, and Accessible way
  • collaborations/co-sponsorships with other Sections

Submission Due Dates:
    For Webinar proposals, please submit at least 4-5 weeks in advance of your preferred date(s), but no later than Friday, June 2, 2023
    For Marketplace of IDEAS proposals, please submit by Friday, June 2, 2023

Submission Form:

Please send any questions to current RAO Chair, Jay-Marie Bravent, or any member of the Steering Committee

American Archivist Call for Microreviews

Are you interested in reviewing the latest archives resources for your colleagues? The American Archivist wants to hear from you!

We are actively seeking microreviews of archives-related books for our Reviews Portal. Microreviews are short, informal contributions (about 100–400 words) that summarize a work and share your reaction to it. An example is Samantha Cross’s 2022 microreview of the podcast The Magnus Archives.

Microreviews are a great way to contribute to the archival literature no matter where you are in your professional journey. Never written a review before? No problem! Our Reviews Editors, Rose Buchanan and Stephanie Luke, are available to answer questions and guide contributors through the entire review process.

For more information about writing a microreview, please see our guidelines for preparing a microreview. If you’re interested in writing a review, please contact us at

We look forward to hearing from you!

Rose Buchanan & Stephanie Luke
Reviews Editors, American Archivist

SAA RAO Section April Article Discussion Group

Please join us on Thursday, April 20th at 3pm EST for the next Article Discussion Group. We will be reading Teaching with Ephemera by Julia Gardner and David Pavelich, which is available freely online.

For this month’s selection we want to try something new. Following the group discussion portion, we would like to have a show-and-tell, where participants are encouraged to share their favorite objects and/or ephemeral collections to teach with. Come with examples and tell us what ephemera have been a hit (or miss) in your instruction sessions! We hope that this will be an interactive session.

  • When: April 20th, 3pm-4pm EST
  • Register in advance for this meeting:

Call for Contributions: Updating Visual Materials Bibliography

The Visual Materials Section steering committee has formed a working group to update our resources and bibliography for visual materials. If this project interests you, consider joining the working group by contacting Angela Schwartz at

The 38-page bibliography started in the 1980s by Richard Pearce-Moses and later donated to VMS has been updated periodically over last thirty years. This current revision will include:

· Member submitted resources. If you have a favorite resource that helps you with your visual materials work, please submit it via this form.

· Links to digital copies of available resources.

· Expansion of visual material types. The bibliography currently includes photographs, moving images, selected print technologies, visual ephemera, and architectural records. We will be adding resources for cartographic materials and born-digital. If there are additional formats you’d like to see represented, let us know!

VMS Chair

Survey: Tell us about your American Archivist reading experience!

What do you love about the digital American Archivist? What would you like to read more of? Tell us in this 15-minute survey.

Take the Survey

In the last decade, the Journal has seen a tremendous shift in how readers engage with it. Established in 1938 in a physical format, American Archivist launched a companion digital format in 2010. Then in 2021, the Journal shifted to a digital-only format. With these recent changes, the Editorial Board seeks your input on how you interact with the digital American Archivist, what you think of it, and how your reading experience can be improved. Take the survey by March 1 and send additional comments to

SAA AAC/SNAP panel discussion: “Writing and Publishing for Archivists”

Are you a student or early career archivist interested in learning where and how you can start publishing? If so, join the SAA Archivists & Archives of Color and Students & New Archives Professionals sections for the panel discussion, “Writing and Publishing for Archivists,” on February 20 at 2pm ET / 11am PT.

This webinar will introduce you to some of the many opportunities and pathways archivists have to write and publish. Panelists include: Joyce Gabiola and Kristina Santiago (up//root produced by WeHere); Sharon Mizota (ARTchivist’s Notebook); and Yvette Ramírez (SAA Publications Board).

Learn more about the speakers and register through Zoom.

Call for 2023 Graduate Student Program Proposals

The application has opened for Graduate Student Program Proposals for the 2023 Joint Annual Meeting. Work from both master’s and doctoral students will be considered. This call encompasses proposals for sessions – presentations or posters – to be presented during the hybrid meeting.

Graduate Student Presentation

The work of three current archives students and/or SAA student chapters will be selected for presentation. Each speaker will be allotted fifteen minutes to present a paper. Be creative! Proposals from individual students as well as SAA student chapter groups will be considered. Proposals may relate to the student’s applied or theoretical research, research about the archives profession itself, or even practical/internship experiences. Student chapters may consider presenting on projects or initiatives conducted in the current term (Fall 2022 through Summer 2023). Participant selection will be based on the quality of proposals submitted.

Graduate Student Poster

The 23rd annual Graduate Student Poster Session will showcase the work of both individual students and SAA Student Chapters. All posters will be presented in-person and virtually in PDF format. More information about preparing posters will be shared upon acceptance. Posters will be available to all meeting attendees throughout the week of the conference and in the virtual platform. 

To submit a paper or poster proposal, please complete the proposal form no later than March 15

Learn more and submit.

Call for Nominations: SAA Writing Awards

The Society of American Archivists is in search of excellence! The four awards below celebrate outstanding achievement in writing. Be it a finding aid, published work, or student paper, each of these awards highlights the value and importance of superior writing in the profession.

Do you know someone who has published a groundbreaking book, written an outstanding article, or developed an innovative finding aid? Consider nominating them for one of the awards below!

Nominations are due February 28.

Preservation Publication Award
The Preservation Publication Award recognizes the author(s) or editor(s) of an outstanding published work related to archives preservation. The work can be an article, report, chapter, or monograph in an audiovisual, digital, or print format. It must contribute to the advancement of the theory and practice of preservation in archives institutions. Author(s) or editor(s) of a preservation-related work of relevance to the North American archives community and published in the previous calendar year are eligible.

Check out the most recent recipients and consider nominating!

Theodore Calvin Pease Award
The Theodore Calvin Pease Award recognizes superior writing achievement by master’s or doctoral students of archival studies. Entries are judged on innovation, scholarship, pertinence, and clarity of writing. Papers examining major trends and issues in the archives profession are preferred. Entries are submitted by archival educators, and the recipient is published in a forthcoming issue of American Archivist.

Check out the most recent recipients and consider nominating!

Waldo Gifford Leland Award
The Waldo Gifford Leland Award encourages and rewards writing of superior excellence and usefulness in the fields of archival history, theory, or practice. Monographs or documentary publications in print or digital editions published in English during the previous calendar year are eligible.

Check out the most recent recipients and consider nominating!

C.F.W. Coker Award
The C.F.W. Coker Award for Description recognizes finding aids, finding aid systems, projects that involve innovative development in archival description, or descriptive tools that enable archivists to produce effective finding aids. Nominees must set national standards, represent a model for archival description, or otherwise have a substantial impact on descriptive practices. Individuals, institutions, or groups of individuals or institutions are eligible.

Check out the most recent recipients and consider nominating!