Tag: conferences

CFP: SAA Records Management Section Annual Colloquium

This colloquium is a great way to share your records management expertise and connect with your colleagues! We are seeking proposals for short presentations (6-12 minutes) on records management topics. The colloquium will be held virtually and is scheduled for Thursday, April 30, 2026 from 2-3:30 PM ET.

If you are interested in presenting, please complete the following proposal form no later than Friday, February 27, 2026. Late proposals will not be accepted. We will review proposals and notify presenters by the end of February.

The event will be free!

Send any questions or concerns to the section chair, Autumn Oakey, at oakeyaf13@uww.edu.

Please find the form here: docs.google.com/forms/d/e/…

SAA RMS Committee

Call for Participation: Visual Culture Papers at the 2026 American Studies Association Conference

Call for Participation:
Visual Culture Papers at the 2026 American Studies Association October 22-25, 2026 in Chicago, Illinois

The Visual Culture Caucus (http://www.theasa.net/caucus_visual/) of the American Studies Association (ASA) promotes the participation of visual culture scholars at the ASA annual meeting. Within the theme “Improvisation” we are looking for papers and panels that investigate or interrogate visual culture in its many forms. We link potential panelists with shared interests in visual culture topics to encourage the formation of strong visual culture-related panels. We aim to host three proposed sessions, with one of these explicitly about the politics of racial representation. If you, your colleagues, or graduate students are considering proposals for the conference, please email us your panel idea or paper abstract and we will work to connect you with similar panelists and papers. We are also happy to offer suggestions on complete panel proposals. Topics might include a variety of visual practices outside of the art world as well as those that seek to transform what is possible within the privileged space of the gallery, creative films, filmmaking, and television; the Internet and social media; methods of studying visual culture; and the instruction of visual culture across various disciplines and cultural contexts.

Please read about each of the submission options below and, if interested, send the materials requested to both co-chairs of the Visual Culture Caucus, Rebecca Kumar (rebecca.kumar@spelman.edu) and Carmen Merport Quiñones (cmerport@oberlin.edu) by February 15, 2026. Please put either “ASA proposal for scholarly paper/panel” or “ASA proposal politics of racial representation roundtable ” in the subject line. If you are particularly interested in helping locate other potential participants in a panel, please reach out as soon as possible.

The VCC will provide its decision on sponsored panels and roundtable participants by February 25. Panelists will then be responsible for following all posted instructions and for submitting their own panels or papers in proper ASA format to the ASA by the ASA deadline (March 1). For more ASA instructions on proposal submission, see: https://www.theasa.net/node/5681

Visual Culture Caucus Panel Sessions:

The “Improvisation” theme of this year’s conference asks us to consider “the ruins of what has been broken” while still “dar[ing] to imagine what might be built next.” It focuses on collaboration, experimentation, and creativity in light of the intersecting catastrophes of the present, on the urgent need for transformation. We hope to form two panels:

1. The Visual Culture Caucus invites proposals for conference papers/panels, especially from emerging scholars, that address this wide-ranging conference theme through analysis of visual practices that reflect past, present, and even future forms of creative interventions responding to injustice and social crisis. Please submit a paper abstract (maximum of 500 words per abstract), a 350-word (or less) biographical statement, and an abbreviated CV.

Some possible themes include, but are not limited to: 

-Resistant and/or reparative mass cultural representation
-Speculative and futurist practice in the margins
-Social change through social media
-Alternative and community print and broadcasting media
-Collaboration and collective artistry
-Visuality and vision in sacred spaces
-Visual representations of activists and activism
-Creative approaches to counter-surveillance
 

2. The VCC also invites proposals for conference papers/panels, especially from emerging scholars, that address the conference theme with an eye toward film and television. Not only are we seeking work delineating the contours of the current visual order but we also welcome submissions on the material conditions/limitations/possibilities of visual cultural production. 

3. Visual Culture Caucus – Politics of Racial Representation Roundtable: The VCC welcomes brief proposals (including individual submissions) for participation in a roundtable on visual culture centered on the politics of racial representation, broadly speaking. Topics might include classroom methods, exhibitions, film festivals, televisual culture, museum culture, social media, news media, and AI. We particularly welcome work that thinks about how visual culture is documenting and contesting our political moment. We also welcome alternative format presentations, i.e. show-and-tell or visual play. The session will feature short presentations by participants followed by a moderated discussion. Please submit a proposal or paper abstract (max 500 words), a 350-word (or less) biographical statement, and an abbreviated CV.

Contact Information

Carmen Merport Quiñones

Contact Email

cmerport@oberlin.edu

URL

https://www.theasa.net/communities/caucuses/visual-culture-caucus

CfP: Archival Matters: Queer Memory and Futurity in Southern Africa

Panel proposal to be submitted to the Southern African Historical Society Conference, to be held in Harare, Zimbabwe, 24-26 June 2026.

Archival Matters: Queer Memory and Futurity in Southern Africa

Queer histories in southern Africa are shaped as much by what is missing as by what is preserved: silences produced by criminalisation, medicalisation, family secrecy, and archival gatekeeping. This panel examines queer archives as promising and contested institutions – where memory work intersects with transition, displacement, and uneven regimes of value. The panel invite contributions from scholars working across case studies in community collections, state repositories, and digital platforms, to ask: how do we read absence as evidence, build ethical practices of care and consent, and confront the funding politics that determine what survives in the archive? How do we encourage a scholarly and political practice whereby queer archiving is also future-making?

More specifically we invite papers that grapple with:

  • Memory and erasure: how queer lives are recorded, mis-recorded, or deleted across state archives, mission collections, medical/judicial records, family repositories, and community archives.
  • Absences and futurity: how we “read”, sit with, and interpret gaps, silences, and refusals; how queer archiving becomes future-making (new publics, new genres, new claims to belonging).
  • Ethics of preservation: consent, anonymity, harm reduction, ownership, repatriation, access protocols, and the afterlives of sensitive materials.
  • Funding politics and infrastructures: how donor priorities, institutional risk management, digitisation agendas, and platform governance shape what gets preserved and what becomes legible.
  • Method and form: oral history, ephemera, performance/documentation, digital archives, cataloguing/metadata, and experimental archival practices.

If interested, please submit a title and abstract (150-200 words) alongside a bio (50-80 words) to caio.simoes@graduateinstitute.ch by 18 February 2026.

Contact Email

caio.simoes@graduateinstitute.ch

CFP: SNCA/SCAA Annual Meeting Advocacy through Community

SNCA/SCAA Annual Meeting 

Call for Proposals

Many Voices, Stronger Archives: Advocacy through Community

UNC-Charlotte | Charlotte, NC | May 28-29, 2026

The Programming Committee encourages you to submit proposals for the SNCA/SCAA Joint 2026 Annual Meeting. This year’s theme, “Many Voices, Stronger Archives: Advocacy through Community” calls us to reflect on the roles and impacts of advocacy and community within the archival profession.

We encourage submissions that address a wide range of topics, including, but not limited to:

  • America’s 250th
  • Reflections of past communities
  • Outreach to communities: engagement and partnerships
  • Community-driven projects/exhibits
  • Community among archival professionals
  • Various aspects of advocacy
  • Support for small archives/lone archivists
  • Grant writing
  • Inclusive metadata and description practices

Proposal Form

Proposals are due by February 6, 2026 at 5:00 pm

CFP:  International Conference on Archives Management – Digital Governance and Smart Services 

The first National Archives of Taiwan opened its doors in November 2025, as part of the celebration of the new National Archives, an international conference will be held in June 2026. We sincerely invite your proposal for the conference. 

As information technology plays an increasingly vital role in the development of the public and private sectors, it has brought about significant changes in archival management automation processes and digital governance. This includes the application of Artificial 

Intelligence (AI), digital archives management, archive retrieval and open access. These digital technologies are transforming how archival value is created and transmitted, bringing benefits to the archival management field. 

In anticipation of the inauguration of the first National Archives, this bureau plans to hold the International Conference on Archives Management – Digital Governance and Smart Services on Wednesday, 10th – Thursday, 11th June 2026 at the National Archives, Linkou, New Taipei City. The conference will include keynote speeches, panel discussions, presentation sessions, and poster presentations. 

The National Archives hereby invites your proposals for presentations and posters related to the theme, and subthemes are described below. 

Subthemes 

1. Emerging Information Technology 

How is the new information technology used in archives management, access, and use of archives? 

• Blockchain 

• Big Data 

• Artificial Intelligence 

• Next Generation Wireless Technology 

• Digital Communication Tools 

• Machine Learning 

• 5G Internet of Things (IoT) 

• Text Mining 

2. Digital Transformation of Archives Management 

Digital transformation and its influence on archive management, including the digital transformation of the archival workspace, management, smart appraisal, and the use of mobile devices. 

• Evolution of Archives Digital Transformation 

• Digital Transformation and Organizational Adjustment 

• Digital Archive Professional Work Space 

• Management of Electronic Archives 

• Public Participation in the Digital Age 

• Creating Archive Value through Digital Transformation 

• Smart Archival Management 

• Smart Review and Appraisal 

• The use of Mobile Devices 

3. Smart Archival Services 

Discussion and experience sharing on applying digital tools to archive-related service, including access, value-adding, personal information protection and curation, promotion, and customer service on archives. 

• Archive Access and Digital Innovation 

• Digital Value-Adding of Archive 

• Personal Data Protection in Archive Application 

• Digital Curation and Promotion of Archive 

• Smart Customer Service on Archive 

4. Digital Resilience and Security 

How to protect and manage the risk of information security in archive management. 

• Digital Policy and Legal System on archive 

• Information Security on Archive Management 

• Digital Risk Management of Archive 

• Digital Ethics of Archive 

5. Digital Archival Competency 

How to empower archivists and archives management field with digital ability. 

• Digital Strategy Planning for Archives 

• Archivists’ digital training 

• Collaboration with Digital Tools 

• Use of Digital Data 

• Mobile working on archival workspace 

• Digital Communication on archival service 

6. Cross-disciplinary Archival Development 

How do digital tools and technology play a part in the cross-disciplinary archive use and promotion? 

• Digital Sharing on Archival resource 

• Digital Innovation and Cooperation on Archive 

• Promotion and Exchange of Digital Skills of Archive 

• Collaborative writing of Audio-Visual Archives 

• Digital Marketing of Archive 

Submission form (bottom of page)

CFP: Preservation & Migration Seminar 2026

Preservation & Migration Seminar 2026

Digital time: show me how you do it!
Recipes for audiovisual content longevity

The FIAT/IFTA Preservation & Migration Commission (PMC), in collaboration with RTÉ and the Digital Repository of Ireland (DRI), will host the first on-site edition of the annual PMC Seminar at the Royal Irish Academy on June 4-5, 2026.

The call for proposals welcomes submissions that explore both theoretical perspectives and practical experiences, presented as presentations (30 min), discussion panels (45-60 min), or demos (20 min), within the scope of preservation, migration, and digital preservation of media content.

The deadlines to submit your proposal are:

  • March 2 – Presentations and Discussion panels
  • March 30 – Demos

Submit proposal

CFP: Librarians, Archivists, and Museum Professionals in the History of the Health Sciences Annual Meeting

2026 LAMPHHS Annual Meeting Call for Proposals

Librarians, Archivists, and Museum Professionals in the History of the Health Sciences (LAMPHHS) invites you to submit a proposal for its annual meeting, to be held in Buffalo, New York, June 3 – 4, 2026.

The concept behind this year’s program is thinking beyond the boundaries of conventional health practices. Building on this idea, the Program Committee invites members to look beyond traditional ideas of healthcare and explore the often-overlooked world of alternative healing. We encourage you to review your collections with a new perspective, looking for stories, artifacts, and practices that highlight spiritualism, cultural medical traditions, faith healing, folk medicine, and other local health systems that are hidden in the records of midwives, physician assistants, pharmacists, social workers, chaplains and other spiritual caregivers, and family caretakers. This theme opens up conversations about how communities have found wellness in many different ways, including groups such as Christian Scientists and Jehovah’s Witnesses, and how allopathic medicine has responded to or included these alternative treatments. By exploring these connections, the conference aims to expand our understanding of what healing has meant in different times, places, and belief systems.

Session Formats: The Program Committee encourages submission of proposals that may include, but are not limited to, the following formats:

Traditional Conference Presentations: Speakers should expect to give a presentation of no more than 15 minutes followed by discussion.

Panel Discussion: 60-90 minute session with a panel of 3 to 4+ individuals informally discussing a variety of theories or perspectives on a common topic. Please confirm participation with all panelists before submitting the panel proposal.

Special Focus Session: 60-minute session designed to highlight innovative archives or museum programs, new techniques, and research projects. Audience participation is encouraged.

Workshops, Other Formats: Have a format idea that isn’t represented? Feel free to propose an alternative!

NOTE: Panels and sessions are limited to 90 minutes: 12-15 minutes for each panelist + 12-15 minutes for Q&A.

Please submit your proposal via this submission form: https://forms.gle/mUvE6EASRzPeHGvP8

The deadline for submitting session proposals is February 15, 2026.

You must be a LAMPHHS member to submit a proposal. Not a member? Join for only $25.00 at https://lamphhs.org/

If you have any questions, please email Howard Rootenberg at (howard@rootenbergbooks.com) or Brooke Fox (foxeb@musc.edu)

Call for Posters: Midwest Archives Conference and the Society of Ohio Archivists joint 2026 Annual Meeting

Annual Meeting: Call for Poster Presentations 2026

The Midwest Archives Conference and the Society of Ohio Archivists will hold a joint 2026 Annual Meeting on May 14-16, 2026 at the Ohio Union on The Ohio State University’s campus in Columbus, Ohio.

Founded in 1870 as the Ohio Agricultural and Mechanical College, The Ohio State University sits a few miles north of downtown Columbus. A city unto itself with an enrollment of more than 65,000, Ohio State is known for its top ranked academic programs in engineering, agriculture, and business, its world class research endeavors. For more information about the host and the conference, see the meeting website.

The 2026 Program Committee invites poster proposal submissions on all aspects of archival practice and research, as well as on topics from allied and related fields. The Program Committee seeks a diverse slate of presenters, representing a variety of personal and institutional backgrounds, perspectives, and voices. We seek to foster a culture of inclusion in the MAC-SOA program and encourage submissions from students, new professionals, first-time presenters, and those from allied professions. Membership in MAC and/or SOA is not required to present. Poster presentations will be onsite only, and at least one author must be present.

Proposals are due by 11:59p CST February 8, 2026. There will be no deadline extension.

The Program Committee invites poster proposals touching on the theme “Find it Here.”

Potential areas of focus include:

  • Distinct approaches to collecting, reference, and instruction
  • Overcoming challenges to making collections accessible and discoverable
  • Successful community archiving projects and partnerships
  • Utilizing facilities in unique ways to highlight and provide access to collections

For more ideas, see the earlier conference Call for Session Proposals here.

Authors are required to present their posters in person during scheduled times during the meeting, Thursday 3:00 – 3:30 pm and Friday 3:00 – 3:30 pm. These presentations are more like elevator speeches that summarize the poster content with attendees who stop by the poster to view it and ask questions. 

Proposal Evaluation

The MAC-SOA PC Poster Subcommittee will evaluate all proposals submitted by the deadline. Proposals will be evaluated in two ways: 1) merit and clarity of the 1750-character abstract; and 2) completeness of the proposal, particularly having well-developed content to understand all relevant aspects of the topic. Authors of posters accepted for inclusion in the MAC-SOA 2026 Annual Meeting will be notified in February 2026.

To submit a proposal, please fill out the MAC 2026 Poster Proposals Submission Form.  The deadline for submitting poster proposals for the 2026 MAC-SOA Annual Meeting is February 5, 2026.  We look forward to seeing you in Columbus!

Poster Prizes

MAC memberships will be awarded to a select number of posters based on the following criteria: 

  • Originality 
  • Relation to meeting theme (“Find It Here”)
  • Creativity displayed in the poster

Poster Session Tips

Poster sessions are a means to communicate and exchange ideas, programs, research, and projects to fellow MAC-SOA meeting attendees

Posters typically include pictures, data, graphs and/or diagrams with narrative text on paper backing that are approximately 36×24 inches. MAC will provide easels, thumb tacks, and appropriately sized foam board. 

Helpful tips on creating posters are available at these links:

Poster sessions cannot be used to advertise products or to display vendor items. If you are unsure if your proposal qualifies or if you have questions about the poster submission process, please email Adam Wanter, Poster Coordinator, at awanter@midpointelibrary.org

Frequently Asked Questions

  1. Question: Will MAC pay my travel expenses and/or registration fee to attend the annual meeting if I am presenting a poster?

Answer: No, MAC cannot reimburse you for your travel or conference registration expenses. However, MAC offers travel scholarships for first-time meeting attendees. Applications for the Mark A. Greene Award for First-Time Meeting Attendees are due March 16, 2026. SOA also offers a variety of scholarship opportunities.

  1. Question: What if I have a conflict with poster session presentation time?

Answer: At least one author of the poster must be present during the poster sessions.This is an opportunity to engage with conference attendees who stop to ask questions and provide further details about poster content. Poster sessions cannot be presented unless at least one author is present during the allotted times.

  1. Question: What happens if I must cancel my poster session because I can’t attend the conference?

Answer: Please plan on a backup person who will be able to represent your poster if an emergency arises. If an alternate presenter is unable to be arranged, your poster will not be included in the poster session.

  1. Question: Can I have an internet connection or other electrical or technical support?

Answer: If your poster session includes electrical equipment, you may need to provide your own source of power (e.g., batteries). We cannot guarantee electrical support or Internet connections in the poster session area. Audio-visual presentations that include sound are not encouraged, as they can be distracting to the other presenters and attendees. However, if you can supply headphones for viewers/listeners, sound is acceptable. Please note in your proposal if you request specific electrical support.

  1. Question: What about simultaneous submissions? Can I submit a poster session proposal about a project for which I’ve also submitted a manuscript for publication in a journal?

Answer: Yes, poster submissions for articles that have been simultaneously submitted for publication are welcomed, if you note the simultaneous submission on the proposal form.

  1. Question: What is the difference between the MAC Exhibit area and the MAC Poster Session Area?

Answer: The exhibit area is designed for vendors or organizations to promote their wares or groups. The poster session area is expressly for authors to present their work on research or projects.

  1. Question: Can I present a session and a poster?

Answer: Yes, but submission preference will be given to authors who are not already presenting.

CFP: DCMI 2026

DCMI 2026, the twenty-fourth International Conference on Dublin Core and Metadata Applications, invites researchers, practitioners, and experts from diverse domains to explore the dynamic landscape of metadata in the theme of Meaning-Driven AI: Using Metadata to Align Systems with Human Values. The fast-paced advances in artificial intelligence (AI) create new research opportunities for metadata. While AI has the potential to enhance metadata quality through systematic tasks like error detection and data standardisation, meaning-driven AI explores how structured data can capture human preferences, beliefs, and experiences to create intelligent systems that truly understand what people value.

Metadata has an expanding role in enabling the transparent, trustworthy, and effective representation of data, information, and knowledge, and as a result, is being transformed from simply “data about data” to being data that underpin knowledge. In this expansion of metadata’s role, we strive to bring innovative ideas, projects, and practices together that can foster and protect humanity.

DCMI 2026 serves as a unique platform for the discussion of innovative research and practice, presenting visions for future metadata development and solutions to practical metadata problems. Join researchers, practitioners, and experts from a wide range of sectors in a collaborative exploration of metadata’s evolving role through your papers, posters, panel discussions, best practice reports, designathon/hackathon, workshops, and more.

DCMI 2026 will feature exclusively in-person meetings.

Key areas:

Under the theme Meaning-Driven AI: Using Metadata to Align Systems with Human Values the DCMI 2026 conference welcomes submissions on the following topics broadly related to metadata design, deployment, and best practices (but not limited to):

  • Metadata and AI: The role of metadata in explainable and reproducible AI, metadata representations for machine learning (ML) models and datasets, application of AI in metadata generation, and knowledge-driven metadata for ML applications.
  • AI Agents: AI agents that leverage metadata to anticipate human preferences, make context-aware decisions, and act in ways that align with the values and needs of the people they serve.
  • Human-Centered Metadata and Interaction: Exploring user experience (UX) in metadata systems and adaptive metadata systems that evolve based on user needs.
  • Data Integrity and Reliability: Innovative metadata research and practices that ensure data integrity, accuracy, provenance, and reliability.
  • Ethics and Metadata: Addressing ethical considerations in metadata creation and management to build trust, ensure fairness, mitigate bias, and promote transparency in AI and data governance.
  • Adaptation to Emerging Technologies: Transforming metadata constructs and systems to enable the full utilization of technologies in AI, linked data, and knowledge bases.
  • Metadata and Data Science: Application of data science theories and methods in developing linked, intelligent metadata to facilitate transformation.
  • Metadata for the Public Good: The implications and significance of metadata in trustworthy AI; the role of metadata in supporting the fight against nefarious deepfakes, misinformation, and disinformation; open data, open science, and open metadata.
  • Cultural and Social Dimensions of Metadata: Digital humanities and metadata practices in memory institutions, semantic and computational metadata for cultural heritage objects, equitable metadata representation for historical materials, and critical study of metadata theories, practices, standards, and tools.
  • Metadata Supporting the FAIR and CARE Principles: Solutions and practices in creating FAIR metadata, case studies of data reusability fostered by metadata, and new data structures and models supporting metadata interoperability.

Submission Guidelines

  • At least one author of an accepted submission must physically attend the conference to present the work in person.
  • Submissions must follow the guidelines for one of the categories enumerated below.
  • All submissions must be in English.
  • All submissions must be made via the Submission System, https://go.dublincore.org/dcmi-2026/submission-portal
  • Submissions must be a single Portable Document Format (PDF) along with the document’s source.
  • The source file should be Microsoft Word (.doc or .docx), or LaTeX files in a single compressed zip file (.zip).
  • Authors are required to include their ORCID in their submissions.

Templates

  • All submissions must use the official DCPapers template for DCMI conference proceedings.
  • Templates for both Microsoft Word and LaTeX are available in the DCPapers template repository. Template files can be downloaded from https://github.com/dcmi/dcpapers-templates/releases/latest
  • Any modification to the template, including but not limited to adjustments in margins, typeface sizes, line spacing, paragraphs, and list definitions, is discouraged.
  • Users of Microsoft Word are required to install the Libertinus font family on their computer. The DOCX template contains detailed installation instructions.
  • Users familiar with LaTeX should prefer the LaTeX template.
  • An Overleaf template is available at https://go.dublincore.org/dcmi-2026/overleaf-template
  • Please use GitHub issues exclusively for inquiries and reporting template-related issues at https://github.com/dcmi/dcpapers-templates/issues
  • Detailed formatting guidelines are included in both the DOCX and LaTeX templates.
  • Authors are required to add their ORCID in the submission as indicated in the templates.

Submission categories

Note:

  • The open-access conference proceedings are indexed by Scopus, DBLP, Google Scholar, Semantic Scholar, ACM, and Crossref. Online proceedings will be available before the start of the conference.
  • Presentation slides, poster slide images, and student forum extended abstracts will be published on the DCMI website.

Full papers

Full papers either describe innovative work in detail or provide critical, well-referenced overviews of key developments or good practices.

  • 8-10 pages, single-spaced, plus references
  • Not previously published elsewhere

Short papers

Short papers are narrower in scope than full papers and may be either a description of work in progress, or a project report that concisely describes a specific model, application, or activity.

  • 4-5 pages, single-spaced, plus references
  • Not previously published elsewhere

Panels

Panel sessions are organized by experts in a specific area of metadata. Each panel serves as a focused exchange regarding the latest research and/or best practice in the area.

  • 1-2 pages extended abstract with panelists’ bios of 100-150 words each

Workshops

Workshops engage participants in active work to address one or more well-defined problems or issues. The style of workshops may vary depending on the organizers, and may include presentation/discussion-based or problem-solving-based activities.

  • 3-4 hours (half-day) or 6-8 hours (full-day)
  • 1-2 pages of descriptions
    • Objectives
    • Format
    • Names of organizers
    • Event plan (Agenda or Activities)
  • Descriptions will be included in the online Proceedings

Conference registration is required (Full registration or one-day registration).

Project reports

Project reports are for the presentation, demonstration, and evaluation of work-in-progress related to metadata best practices.

  • 2-page extended abstract, single-spaced, plus references

Posters

Posters are for the presentation of projects, research under development, or late-breaking results.

  • 2-page extended abstract, single-spaced, plus references

Tutorials

Tutorials introduce specific topics of current interest in metadata practice, optionally including hands-on practice. Proposals for tutorials must include:

  • 2-3 page proposal including:
    • Title of tutorial and topic to be covered (2-3 paragraphs)
    • Target audience and expected learning outcomes
    • Tutorial style: lecture, demonstration, hands-on practice, etc.
    • Any prior knowledge required (e.g., RDF, programming languages)
    • Whether participants must (or should) bring laptops or install software beforehand
    • Presenter bios (100-150 words each)

Student Forum

The student forum aims at providing an opportunity for master’s and doctoral students to share their experiences and exchange ideas of best practices, research in progress, and findings in areas related to metadata innovation.

  • Less than 1500 words plus references
  • All presenters participating in the Student Forum will automatically qualify for the Student Forum Award competition. Winners will be chosen by the Student Forum Committee, and they will receive prizes of $300 for first place and $200 for second place to assist with travel expenses.

Important Dates

Deadlines for submissions:

  • Papers (full and short), Panel, and Workshop: March 30, 2026, 23:59 (AoE)
  • Posters, Project Reports, Student Forum, and Tutorials: May 1, 2026, 23:59 (AoE)
  • Best Practices and Talks are by invitation

Notification to authors:

  • Paper, Panel, and Workshop: May 15, 2026
  • Poster, Project Reports, Student Forum and Tutorials: June 1, 2026

Final copy of papers due: June 15, 2026

CFP: Student Posters, Society of Southwest Archivists Annual Meeting

The Society of Southwest Archivists invites graduate and undergraduate students to submit an abstract for a Student Poster Presentation at the 2026 Annual Meeting from April 29 to May 2, 2026 in Waco, Texas.

Theme: Deep in the Heart of Archives

Student Poster Presentations may describe applied or theoretical research that is completed or underway; discuss interesting archival collections students have worked with; or report on archives and records projects in which students have participated (e.g., development of finding aids, public outreach, database construction, etc.).

Submissions should focus on research or activity conducted within the 2024 – 2025 academic year. Posters dimensions should be 32 by 40 inches, situated horizontally.

Abstracts can be submitted via email until Friday, March 6. Submit your abstract to program@southwestarchivists.org with “2026 Student Poster Presentation” as your subject line.

Include the following in your one-page abstract:

Title
Author(s) & CVs
Purpose of Project/Research
Description of Project/Research
Conclusions/Findings of Project/Research

Selected participants will be notified by Friday, March 20. They will have the opportunity to attend the in-person student poster presentation in Waco on Friday, May 1 from 3:00 to 4:00 p.m. and submit a recorded presentation of their poster to be included in the Zoom Events platform.

We can’t wait to see you in Waco as we explore what’s deep in the heart of archives!