Call for Nominations: Theodore Calvin Pease Award for Outstanding Student Research Paper

The competition now is open for the 2017 SAA Theodore Calvin Pease Award for outstanding student research paper.  Additional information is below.

The Pease Subcommittee consists of Gregory S. Hunter (Chair) (, Stephanie Bennett (, and Lauren Goodley ( We would be happy to answer any questions you may have.

Theodore Calvin Pease Award

Purpose and Criteria for Selection:
Created in 1987 and modified in 2007 and 2012, this award recognizes superior writing achievements by students of archival studies. Entries are judged on innovation, scholarship, pertinence, and clarity of writing. Papers examining major trends and issues in the archives profession are preferred.

Eligible entries are written by students enrolled in archival studies classes at either the master’s or doctoral level. A faculty member or instructor associated with the archival studies program must submit the entry to verify that the student paper was written within the context of an archival studies program and completed during the preceding calendar year. A faculty member or instructor in an archival studies program may submit one entry per award cycle. There is no cap on the number of papers than can be submitted by a school or program, provided no individual faculty member submits more than one paper.

Entries should be unpublished manuscripts of 5,000-8,000 words, must include an abstract, and should conform to the stylistic guidelines described in the editorial policy<>; of The American Archivist. Submit only the title with the paper. The name of the author, the program, or the faculty member or instructor must not appear on the manuscript.

Sponsor and Funding:

The Society of American Archivists Foundation, in honor of Theodore Calvin Pease, the first editor of The American Archivist.

A certificate and cash prize of $100. The winning manuscript, after going through the editorial process with the editor of The American Archivist, will be published in The American Archivist.

First Awarded: 1988

Selection Committee:
Papers will be judged in a blind review by the Pease Subcommittee of the SAA Awards Committee.  The subcommittee consists of the current editor of The American Archivist, the vice chair of the Committee on Education, and a member of the Society of American Archivists with experience in archival research and literature appointed annually by the president-elect to serve a one-year term. The current editor of The American Archivist serves as the chair of the subcommittee and shall present the award. The current editor ofThe American Archivist also edits the manuscript and leads the student through the editorial process in preparation for publication.

Submission Deadline and Nomination Form:
All nominations shall be submitted to SAA by February 28 of each year. CLICK HERE to download the RTF application form.

Free copies of The American Archivist

Interested in free copies of past issues of The American Archivist for you or your SAA student chapter? Contact Abigail Christian at with a mailing address and number of students within your chapter—we’ll send a surprise assortment of issues published in the last decade, courtesy of SAA. Peruse timeless articles, discover new ones, and enjoy having a good resource in hand.

Editorial & Production Coordinator
Society of American Archivists
17 N. State Street Suite 1425
Chicago, Illinois 60602

Recent Issue: Journal of Western Archives

Volume 7, Issue 1, 2016


The How and Why of Mentoring
Alison H. Stankrauff, Tom Sommer, and Michelle Ganz

Say Yes to Digital Surrogates: Strengthening the Archival Record in the Postcustodial Era
Cyndi Shein and Emily Lapworth

Case Studies

The Gregory Peck papers: It’s Not Just Hollywood
Clare Denk

Strengthening Archival Digitization Efforts with an Interdepartmental Approach: A Case Study
Jessica Hayden, Jane D. Monson, and Emory J. Trask

The Business of Time Travel: A Case Study Examining the Processing of the Connie Willis Papers at the University of Northern Colorado
Emory J. Trask and Katherine Shull


Review of Preserving Our Heritage: Perspectives from Antiquity to the Digital Age
Christina Thomas

Review of Becoming a Trusted Digital Repository, Module 8 of Trends in Archives Practice
Kevin C. Miller

Review of Encoded Archival Description Tag Library – Version EAD3
Jodi Allison-Bunnell

Review of Rights in the Digital Era
Tammy Lau

Review of Archives in Libraries: What Librarians and Archivists Need to Know to Work Together
Amber D’Ambrosio

Call for Proposals: Concordia University Library’s 15th Annual Research Forum

Le texte en français suit plus bas.

Proposals are now being accepted for Concordia University Library’s 15th Annual Research Forum, in the beautiful city of Montreal.  This year’s Research Forum will be held on Friday, April 28th, 2017, at the Loyola Jesuit Hall and Conference Centre.

The Research Forum provides an opportunity for librarians, archivists, graduate students, teaching faculty, and information professionals to describe and promote their completed or in-progress research, practical case studies or projects. The Forum also provides a venue for researchers to seek suggestions for enhancing their research interests, to identify potential new partners for projects, to test the effectiveness of their undertakings, and to promote research in academic libraries.

This year’s keynote speaker is Miguel Figueroa. Mr. Figueroa works at the Center for the Future of Libraries, an initiative from the American Library Association. He has previously held positions at the American Theological Library Association; ALA’s Office for Diversity and Office for Literacy and Outreach Services; NYU’s Ehrman Medical Library; and Neal-Schuman Publishers. He is a graduate of the University of Arizona’s Knowledge River Program, an initiative that examines library issues from Hispanic and Native American perspectives.

Call for Proposals

Proposals are invited for presentations and / or posters on research or a case study in any area of Library and Information Science including literacy instruction, social media, library history, citation analysis methods, scholarly publishing, services to users with disabilities, new library technologies, resource sharing, research data management, reference service models and innovations, library space and design.

Presentations and posters may be in English or French.

At least one of the presenters of the poster and/or presentation should be the primary researcher involved with the original project.

Presentations should be between 15 and 20 minutes, followed by a question period.

Posters may also be submitted. These will be on view for the entire day. Poster presenters will have an opportunity to describe their posters during the day.

Submission deadline: Monday, February 6, 2017, 9 a.m.

For more information, please visit:

To submit a proposal, please click here.

For more information about the Concordia University Library’s 15th Annual Research Forum please contact Krista Alexander, Chair of the Librarians’ Research Forum Committee at .

Warm regards,

The Librarians’ Research Forum Committee
Krista Alexander (Chair)
Guylaine Beaudry
Kathleen Botter
Melissa Rivosecchi


Vous êtes invités à soumettre une proposition de communication ou d’affiche pour le 15e Forum annuel de recherche en bibliothéconomie et sciences de l’information de la Bibliothèque de l’Université Concordia, à Montréal. Le Forum de recherche de cette année aura lieu le vendredi 28 avril 2017, au Centre des congrès des Jésuites de Loyola.

Le Forum de recherche donne l’occasion aux bibliothécaires, aux archivistes, aux étudiants des cycles supérieurs, aux professeurs des cégeps et des universités ainsi qu’aux praticiens des milieux documentaires de présenter leur projet de recherche ou un retour d’expérience, qu’ils soient en cours ou complétés. Le Forum est également un lieu pour les chercheurs qui souhaitent recevoir des suggestions et des commentaires sur leur projet de recherche, rencontrer de nouveaux partenaires, tester l’intérêt de leur approche ou promouvoir la recherche dans les bibliothèques universitaires.

Le conférencier principal est Miguel Figueroa.  Monsieur Figueroa travaille au Center for the Future of Libraries, une initiative de la  American Library Association (ALA).  Auparavant, il a travaillé à la American Theological Library Association, au Bureau pour la diversité et au Bureau pour la litéracie et le rayonnement de l’ALA, à la bibliothèque médicale Ehrman de l’Université de New York et chez les éditeurs Neal-Schuman.  Il est diplômé du programmeKnowledge River de l’Université d’Arizona, une initiative qui d’intéresse aux questions bibliothéconomiques du point de vue des Premières Nations et du peuple hispanique.

Appel à propositions

Vous êtes invités à proposer des communications et des affiches sur des sujets de recherche ou des retours d’expérience de les domaines de la bibliothéconomie et des sciences de l’information, y compris le développement des compétences informationnelles, les médias sociaux, l’histoire des bibliothèques, la bibliométrie, l’édition savante, les services aux utilisateurs handicapés, les technologies de la bibliothèque, le partage des ressources, la gestion des données de recherche, les modèles de services de référence et les innovations en matière de conception d’espaces de bibliothèque.

Les communications et les affiches peuvent être présentées en anglais ou en français.

Au moins un des auteurs d’une communication ou d’une affiche doit être impliqué dans la recherche présentée.

Chaque communication doit durer entre 15 et 20 minutes et est suivie d’une période de questions.

Vous êtes également invités à proposer des affiches. Celles-ci seront accessibles tout au long de la journée, et les auteurs des affiches auront la possibilité de les présenter.

La date limite pour les soumissions est le lundi 6 février 2017, 9h.

Pour plus d’informations :

Pour soumettre, cliquez ici.

Pour plus d’informations sur 15e Forum annuel de recherche de la Bibliothèque de l’Université Concordia, veuillez communiquer avec Krista Alexander, présidente du comité organisateur du Forum de recherche (


Le comité de recherche du Forum des bibliothécaires
Krista Alexander (Responsable du comité)
Guylaine Beaudry
Kathleen Botter
Melissa Rivosecchi

NEH and the Andrew W. Mellon Foundation Announce Fellowships for Digital Publication

The National Endowment for the Humanities (NEH) is proud to join the Andrew W. Mellon Foundation in announcing the recipients of the first round of NEH-Mellon Fellowships for Digital Publication. The new special opportunity within NEH’s fellowship program is intended to stimulate the emerging field of digital publication.

Read the full press release.

Some of the projects have an archival foundation or components. See the full list of awarded projects.

New Issue: Practical Technology for Archives

Issue no.7, January 2017


Access and Preservation in Archival Mass Digitization Projects
John Yolkowski and Krista Jamieson
The Elisabeth Mann Borgese fonds digitization project was carried out by the Dalhousie University Archives (DUA) in 2014-2015. At 55.5 linear meters and containing diverse media types and a broad range of content, this fonds was an excellent test case for the DUA’s first mass digitization project and represents a digitization project that, in terms of scale, falls between one-off digitization and a Google books style approach. As a pilot, much of this project was dedicated to grappling with intellectual and technical challenges of digitization projects, such as selection, copyright and rights management, documentation, scale of data created, processing of digital materials, and online presentation. From this, the project team strived to create best practices in balancing preservation and access.

Streamlining Delivery of Online Oral History Metadata through LibGuides
Heather Fox, Terri Holtze and Randy KuehnThe University of Louisville Oral History Center houses over 2000 interviews.
A collaborative project between Archives and Special Collections, the Office of Libraries Technology, and Web Services improved access to interview records by making a LibGuides webpage tied to a database containing the oral history metadata. This project has enhanced access for our users to the item level metadata of individual interviews and created a simplified, efficient workflow for our staff to maintain the information. In the following article, the authors discuss the methods and code they employed to offer users an interactive interface, and provide staff with a streamlined process for keeping the oral history material current.

Using Google Analytics, Voyant and Other Tools to Better Understand Use of Manuscript Collections at L. Tom Perry Special Collections
Ryan K. Lee, Cory L. Nimer, J. Gordon Daines, III, and Shelise Rupp
This paper expands on a previous study on how the use of Web analytics and in-house statistics could provide a solid basis for making decisions about which collections to digitize as well as which collections in L. Tom Perry Special Collections merited deeper description. The study also revealed some intriguing insights into how our collections were being used and raised some important questions about the impact of description, digitization, and other factors on both digital and physical usage. This article will show how we repurposed data from Google Analytics; used free, online tools like Voyant; and employed other means to dig deeper into our usage data to answer many of the questions posed in our initial study.

Using LibAnswers in the Archives: A review and implementation report<
Tim Hutchinson
The need for an enquiry management system at the University of Saskatchewan’s University Archives & Special Collections was identified at the time of an organization restructuring, which involved the amalgamation of previously independent archives and special collections units, and a new model for reference service. While there were delays in selecting and deploying a system, this allowed requirements to be refined; LibAnswers was ultimately selected. This article reviews key features of the enquiry management and reference statistics components of LibAnswers, in the context of its implementation for an archival reference service.

Python for Archivists: breaking down barriers between systems
Gregory Wiedeman
Working with a multitude of digital tools is now a core part of an archivist’s skillset. We work with collection management systems, digital asset management systems, public access systems, ticketing or request systems, local databases, general web applications, and systems built on smaller systems linked through application programming interfaces (APIs). Over the past years, more and more of these applications have evolved to meet a variety of archival processes. We no longer expect a single tool to solve all our needs and embraced the “separation of concerns” design principle that smaller, problem-specific and modular systems are more effective than large monolithic tools that try to do everything. All of this has made the lives of archivists easier and empowered us to make our collections more accessible to our users.

American Archivist Seeks Editor

Are you an avid reader of the professional literature? Are you a published author? Do you have experience as an editor? Do you get excited about nurturing new and veteran voices? Are you brimming with ideas for expanding this journal’s readership?

Established in 1938, The American Archivist is the leading publication in the archives field. Published semi-annually by the Society of American Archivists, this refereed journal is available online and in print. The journal features research articles, case studies, perspectives, and international scene pieces as well as reviews of professional literature, archival technologies, and resources.

SAA seeks a dynamic individual with excellent communication skills who will enhance the visibility of The American Archivist in the archives and allied professional communities, and grow the number of high-quality submissions. The Editor is responsible for the solicitation, selection, peer review, and final approval of articles, and features. She or he will use PeerTrack (an author- and reviewer-friendly manuscript submission and peer review system) to work with authors and prospective authors on necessary revisions. In addition, the Editor and works closely with the reviews editor, a copyeditor, an indexer, and the SAA staff (who handle journal production and business matters). The Editor also coordinates the activities of The American Archivist Editorial Board, serves ex officio on the Publications Board, and reports to the SAA Council. The position carries with it an annual honorarium.

Candidates should possess the following qualifications:

  • Demonstrated leadership skills that allow her or him to present a vision of the journal that places it at the center of the profession’s intellectual dialog.
  • Demonstrated ability to develop and nurture relationships with authors, both established and newly emerging, to encourage them to explore interesting questions and submit material to the journal.
  • Ability to nurture intriguing but not completely satisfactory submissions to successful publication.
  • Ability and willingness to pay special attention to the need to develop ideas in emerging areas of the profession, support the thoughtful reexamination of past professional insights, and address issues of particular relevance to historically underrepresented populations.
  • Excellent personal communication and writing skills, including the ability to edit scholarly material, the ability to communicate successfully with those who make submissions, and the ability to report to those in SAA with oversight responsibility for the journal.
  • Sufficient financial and time-management skills to complete tasks in an acceptable manner and, most importantly, to publish the journal at appropriate and regular intervals as established within the annual budget work plan.

The term of the current Editor, Greg Hunter, expires on December 31, 2017. His successor, who will serve a three-year term, will begin work no later than January 1, 2018.

Interviews of finalists will be conducted in May 2017. Submit letter of interest and curriculum vitae by April 14, 2017, to and in subject line state “Application for Editor of The American Archivist.”

Questions should be directed to SAA Executive Director Nancy Beaumont at or 312-606-0722.

CFP: Archives and Manuscripts

Archives and Manuscripts is inviting submissions of up to 5000 words for a themed edition on RADICAL RECORDKEEPING for publication in November 2017. We are hoping that this call elicits submissions that come from persons with varied experiences, organisations, and time in the field. We realise that this call is broadly conceived. Not sure if your idea or paper fits with the theme? Please reach out to the editor or guest editors and we would be happy to discuss!

Aims and Scope
The concept of radical recordkeeping is broad in scope: it can encompass recordkeeping of radical acts, as well as radical approaches for the formation and use of records and archives. Radical recordkeeping serves to disrupt traditional recordkeeping paradigms in revolutionary or profound ways using different approaches that inform practice, scholarship and teaching.

Radical, by the Oxford Dictionary definition is:
1. Especially of change or action relating to or affecting the fundamental nature of something;
2. Characterised by departure from tradition; innovative or progressive.

Archives and Manuscripts
is the leading peer-reviewed archival journal published in the Australasian region and has been published continuously since 1955. Over the past 60 years, Archives and Manuscripts has  published hundreds of articles by archival and recordkeeping academics, researchers, practitioners, students and theorists.

Further information, including guidelines and style requirements for prospective authors and submission deadlines, is available on the journal’s webpage at or by contacting the General Editor, Sebastian Gurciullo at

Call for Applications: Institute for Research Design in Librarianship

This is geared towards librarians, but the completed projects list two archives-related projects.

The deadline for applications to IRDL 2017 has been extended TWO WEEKS. Applications are now due on January 27, 2017.

We are issuing a call for applications for the Institute for Research Design in Librarianship (IRDL) 2017. We are seeking novice librarian researchers who are employed by academic libraries or research libraries outside an academic setting in the United States to participate in the Institute. We define “novice” broadly; if you feel that you would benefit from being guided throughout the entire research design process, we encourage your application. Librarians of all levels of professional experience are welcome to apply.

The year-long experience begins with a workshop held on the campus of Loyola Marymount University in Los Angeles, California, from June 4-10, 2017, with arrival on campus on Saturday, June 3, and departure on Sunday, June 11.

The William H. Hannon Library has received a second three-year grant from the Institute for Museum and Library Services (IMLS) to offer this continuing education opportunity (this grant, IRDL-2, is from 2016-2019). Each year 20 librarians will receive, at no cost to them, instruction in research design and a full year of peer/mentor support to complete a research project at their home institutions; the learning experience, travel to and from Los Angeles, CA, accommodations, and food will be supplied to Scholars free of charge.

We seek librarians with a passion for research and a desire to improve their research skills. IRDL is designed to bring together all that the literature tells us about the necessary conditions for librarians to conduct valid and reliable research in an institutional setting. The cohort will be chosen from a selective submission process, with an emphasis on enthusiasm for research and diversity from a variety of perspectives, including ethnicity and type and size of library.

Selection criteria:

  • Commitment to the year-long process of participating in the IRDL research community and conducting the proposed study within the 2017-2018 academic year;
  • Significance of the research problem to the operational success of libraries or to the profession of librarianship;
  • Thoughtfulness, thoroughness, and clarity of the research proposal;
  • Enthusiasm for research and a desire to learn.

We will be accepting applications from December 1, 2016 to January 13, 2017. Scholars accepted to the Institute will be notified in early March 2017. Application information may be found at

Please contact Project Directors with any questions about the Institute or the application process:
Marie Kennedy, Serials & Electronic Resources Librarian, Loyola Marymount University (
Kristine Brancolini, Dean of the Library, Loyola Marymount University (

Chris Marino, Reference + Outreach Archivist
Environmental Design Archives
University of California
230 Wurster Hall mc 1820
Berkeley, CA 94720-1820

Call for Participants/Presentations: SAA Research Forum

excerpt from Archival Outlook:

If you’re engaged in research, seeking to identify research-based solutions for your institution, willing to participate in the research cycle by serving as a beta site for research trials, or simply interested in what’s happening in research and innovation, then join us for the 11th annual SAA Research Forum: “Foundations and Innovations”!

Researchers, practitioners, educators, students, and the curious across all sectors of archives and records management are invited to participate. Use the Forum to discuss, debate, plan, organize, evaluate, or motivate research projects and initiatives. The event seeks to facilitate collaboration and help inform researchers about what questions and problems need to be tackled.

Read more:

The Research Forum will be Tuesday, July 25, 9 am-5 pm, Oregon Convention Center.