When is a Chapter Done?

I officially submitted my first chapter (yay!). I have chunks written for all the chapters, but am now focusing on finishing individual chapters rather than writing bits and pieces throughout.

Finishing a chapter is a challenge, because how do I know when it’s actually done? It’s easy to keep tweaking, to check “just one” more article or book, and to wordsmith every sentence. There are definitely parts that I don’t consider quite done, but at this point I need feedback before I finalize. My rationale is that I don’t want to spend extensive time on a certain section if it will be removed or I need to take it in another direction.

This is a different process from writing an article, which needs to be very solid before submission (though editing and feedback will occur). The AFS series editor provides feedback throughout the whole book process, which is extremely helpful. I included notes and questions about my thought process, as well as specific parts I want advice. As I wrote previously, writing and feedback is a conversation. An editor’s review raises points I didn’t consider, and answers the questions I have.

There’s no particular way to know when a chapter is done. Truly, no chapter will be officially done until the book goes to press. Right now, it’s when what I’m doing is more tweaking and refining, instead of writing. While I want the language to be professional and clear, at some point a copyeditor will refine the text for consistency and to meet SAA’s standards. I strive to achieve those standards, but I also recognize that a fresh review will fix what I overlook. Plus, setting it aside for a while will give me a new perspective when I receive feedback and go to revise it.

It is a good feeling to officially have one chapter done, though I have several to go. It’s progress, and motivation to move on to the next chapter. Writing a book is a slow and long process, but it’s definitely moving along.

CFP: Journal of the International Association of Sound and Audiovisual Archives

Read the call online.

Reminder: Call for Papers: Journal of the International Association of Sound and Audiovisual Archives, Issue no. 47

Important Dates

November 14, 2016: Full article submission deadline
December 20, 2016: Journal release

General Call for Papers

IASA Journal invites proposals covering general topics of interest to the sound and audiovisual archives communities throughout the world. Articles, reviews, essays, and technical documents are welcome.

Issue no. 47 special considerations:

We encourage submissions that respond to critical issues for audiovisual archives today:

* Degradation in legacy physical collections, especially magnetic carriers
* Obsolescence of playback equipment and strategies for acquiring spare parts for playback machines
* Selecting sustainable and compatible target codecs and wrappers for A-to-D video reformatting projects
* The proliferation of born-digital audiovisual formats and codecs
* Planning for the necessary technical infrastructure needed to ingest and manage the large digital collections being created and acquired at sound and audiovisual archives worldwide
* Intellectual property rights
* Metadata strategies for time-based media objects
* Providing meaningful and useful access to sound and audiovisual collections for researchers of all kinds and in all locations

Please consider submitting an article covering one of these topics or the results of independent research that would be of interest to the IASA membership and the international audiovisual archives community.

The IASA Journal is a peer-reviewed publication. All submissions must include (1) a separate title page with submitter’s name(s) and institution(s), and (2) a Word document or plain text submission of the proposed article (please do not include the submitter’s name on any part of this document).

Submissions may be in French, German, Spanish, or English. Supporting images can be sent as digital images in GIF, JPEG, PDF, PNG,
 or TIFF formats.

Please submit articles no later than November 14, 2016, via email to the editor: editor@iasa-web.org(link sends e-mail).

Information for authors

1. Soft copy as a .doc file for text should be submitted with minimal formatting.
2. Illustrations (photographs, diagrams, tables, maps, etc) may be submitted as low resolution files placed in the .doc file AND high-resolution versions for publication must also be sent separately as attachments.
3. Use footnotes not endnotes.
4. References should be listed at the end of the article in alphabetic order and chronologically for each author and should adhere to the guidelines of the Chicago Manual of
Style (http://www.chicagomanualofstyle.org/home.html(link is external)).
5. Authors are encouraged to submit original research or to develop their conference 
presentations into more detailed accounts and/or arguments for publication in the journal. In principle, articles should be no longer than 5,000 words.

Information for advertisers

Enquiries about advertising should be sent to the Editor (editor@iasa-web.org(link sends e-mail)). Current rates can be seen on the website at http://www.iasa-web.org/iasa-journal-advertising.

Please contact editor@iasa-web.org(link sends e-mail) with any questions.

Thanks, and best —

Bertram Lyons, Editor, IASA Journal

New Issue: Archival Science

December 2016, Volume 16, Issue 4

Stories of impact: the role of narrative in understanding the value and impact of digital collections
Diana E. Marsh, Ricardo L. Punzalan, Robert Leopold, Brian Butler

Trusted by whom? TDRs, standards culture and the nature of trust
Greg Bak

Recordkeeping professionals’ understanding of and justification for functional classification: Finnish public sector organizational context
Saara Packalé

Digital curation beyond the “wild frontier”: a pragmatic approach
Costis Dallas

New Issue: Information & Culture

Information & Culture Volume 51, Issue 4, Fall 2016


The History, Geography, and Economics of America’s Early Computer Clusters, Part 2: Explanations
Florencia Garcia-Vicente, Daniel D. Garcia-Swartz, and Martin Campbell-Kelly

Technological Innovation, Commercialization, and Regional Development: Computer Graphics in Utah, 1965–1978
James R. Lehning

Blurred Lines: National Security and the Civil-Military Struggle for Control of Telecommunications Policy during World War II
Jonathan Reed Winkler

The Trial of Francisco Bilbao and Its Role in the Foundation of Latin American Journalism
Pablo Calvi

The Book and the Rocket: The Symbiotic Relationship between American Public Libraries and the Space Program, 1950–2015
Brett Spencer

Out of Control: Telephone Networks, Visual Documents, and Management of Business Conversations at Renault, 1911–1939
Alain P. Michel

Please participate in NISO Publications Portfolio Survey

I received this email and while it’s not necessarily about scholarly publishing per se, I encourage anyone interested to participate. It’s great when publishers ask for input!

NISO, the National Information Standards Organization, is undertaking a substantive review of our publications portfolio to determine our best focus and attention in the future. To help us fully understand the broader impacts of the various standards, recommended practices, technical reports, white papers and other documents that NISO has published, we want include as much community input to this process as possible.

All community members are invited to participate in our publications portfolio survey athttps://www.surveymonkey.com/r/niso-portfolio. The survey will be open throughNovember 20.

NISO publishes several types of documents:
  • Standards: The most formal, “fixed” documents that NISO publishes, providing rules, guidelines or characteristics for activities or their results. ANSI/NISO standards are approved by the American National Standards Institute and represent the highest form of stakeholder consensus.
  • Recommended Practices: “best practices” or “guidelines” for methods, materials, or practices in order to give guidance to the user. These documents usually represent a leading edge, exceptional model, or a proven industry practice.
  • Technical Reports: provide useful information about a particular topic, but do not make specific recommendations about practices to follow. They are thus “descriptive” rather than “prescriptive” in nature.
  • White Papers, Primers, etc.: contributed or solicited papers whose purpose is a call for action, a position paper, or an educational treatise on a specific issue.
Your input to this survey, which will solicit your knowledge and attitudes about our varied publications, sorted by type, would be gratefully received. More than one representative from an organization may fill it out, as we recognize that there may be various perspectives represented, and we appreciate these! We anticipate that it will take 20-25 minutes to fill out the survey. You may pause the survey and come back to it at a later time, if you are using the same computer and browser.

Thank you for your help. Please feel free to email any questions to nisohq@niso.org

New Issue: Archives and Records

Volume 37, Issue 2, Autumn 2016


‘A permanent house for local archives’: a case study of a community’s archives in County Offaly
Lisa Collins Shortall

Building an archivist: exploring career paths in our profession since 2008 (an Irish perspective)
Sarah Poutch

Do-it-yourself institutions of popular music heritage: the preservation of music’s material past in community archives, museums and halls of fame
Sarah Baker

Records of the times: layers of creation in the George Orwell archive
David Fitzpatrick

Declassification: a clouded environment
Julia Kastenhofer & Dr Shadrack Katuu

Thinking about and working with archives and records: a personal reflection on theory and practice
Alistair G. Tough

Book Reviews

Her price is above pearls: family and farming records of Alice Le Strange, 1617–1656
Robert F. W. Smith

The no-nonsense guide to archives and recordkeeping
Caroline Sampson

Archives in libraries: what librarians and archivists need to know to work together
Tola Dabiri

Archives alive: expanding engagement with public library archives and special collections
Barbara McLean

The religious census of Bristol and Gloucestershire 1851
Tim Powell

The preservation management handbook: a 21st century guide for libraries, archives and museums
Chris Woods

Is digital different? How information creation, capture, preservation and discovery are being transformed
Anthea Seles

The ethics of memory in a digital age: interrogating the right to be forgotten
Tim Gollins

Encoded archival description tag library, version EAD3
Jane Stevenson

Stolen, smuggled, sold: on the hunt for cultural treasures
Susan Healy

Stirrings in the archives: order from disorder
Alexandrina Buchanan


Constance Brodie (1922–2015)
Susan Beckley & George Dixon

Patricia Margaret Sewell (1961–2016)
Alan Betteridge

New/Recent Books

Research Methods for Reading Digital Data in the Digital Humanities, edited by Gabriele Griffin and Matt Hayler

Enchanting the Desert, by Nicholas Bauch.

Knowledge Machines Digital Transformations of the Sciences and Humanities By Eric T. Meyer and Ralph Schroeder

Exploring Discovery: The Front Door to Your Library’s Licensed and Digitized Content, edited by Kenneth J. Varnum, contains at least 3 chapters that involve archives: “Exploring Discovery at Rosenberg Library” by Louise M. Kidder; “Using Blacklight for Archival discovery” by Adam Wead and Jennie Thomas; “Regional Aggregation and Discovery of Digital Collections: Mountain West Digital Library” by Anna Neatrour, Rebekah Cummings, and Sandra McIntyre.

The New Librarianship Field Guide, by R. David Lankes

Practical Ontologies for Information Professionals, by David Stuart

Introduction to Metadata, 3rd edition, Getty Research Institute

Historical Archives and the Historians’ Commission to Investigate the Armenian Events of 1915, by  YÜCEL GÜÇLÜ. (from description: This study encourages further engagement between the policy-making and the scholarly communities by indicating the continued importance of past records and documents for today’s pressing debates. In order to give a fuller picture, this survey also looks at some major relevant archival sources outside Turkey, including the state of archives of the First Republic of Armenia and those of the Dashnak Party.)

Start With the Future and Work Back: A Heritage Management Manifesto, by Bruce Weindruch

Linked Data for Cultural Heritage, edited by Ed Jones and Michele Seikel

New SAA Book: Appraisal and Acquisition Strategies

Edited by Michael J Shallcross & Christopher J. Prom; featuring modules by Megan Barnard , Erin E Faulder , Geoffrey A. Huth  and Gabriela Redwine

Appraisal and Acquisition Strategies is another installment in the series Trends in Archives Practice and consists of the following three modules:

  • Module 14: Appraising Digital Records
    by Geof Huth

    Provides practical tools and resources for conducting and documenting an appraisal of digital records.
  • Module 15: Collecting Digital Manuscripts and Archives
    by Megan Barnard and Gabriela Redwine

    Demonstrates how to integrate digital archives and manuscripts into collection development policies and strategies, build strong relationships with creators and colleagues, appraise born-digital materials prior to an acquisition, and prepare for the challenges of collecting digital manuscripts and archives.
  • Module 15: Accessioning Digital Archives
    by Erin Faulder

    Presents digital preservation best practices and standards for developing policies, procedures, and infrastructure to accession born-digital materials.

As Michael Shallcross of the Bentley Historical Library notes in the introduction, “an essential point in each module is the continuity of practice between the acquisition of traditional materials and digital content. The differences lie in the skills, knowledge, and tools required to identify potential preservation and access issues.” These modules cover that and more.

Recent Issue: The Australian Library Journal

This title isn’t on the journal list I maintain, but they recently had a special issue titled: The Library–Archive Confluence: The eScholarship Research Centre, University of Melbourne.

From Ross Harvey’s introduction: “This theme issue of the Australian Library Journal has the title The LibraryArchive Confluence: The eScholarship Research Centre, University of Melbourne. I have long held the view that librarians have much to learn from archival theory and practice – a view that holds greater currency as both segments of the information profession strive to develop new ways of working to manage digital materials. Consequently, I am delighted that the nine articles in this issue explore archival practice as exemplified in the activities of the eScholarship Research Centre (ESRC) at the University of Melbourne. The ESRC is unusual in that it is a research centre embedded in a library and, as such, its activities will command the interest of the Journal’s primary readership.”

Ross Harvey


The eScholarship Research Centre: working with knowledge in the twenty-first century
Gavin McCarthy, Helen Morgan, Elizabeth Daniels

Better together: the ESRC in the university research library of the twenty-first century
Teresa Chitty, Donna McRostie

The Australian Womens Register and the case of the missing apostrophe; or, how we learnt to stop worrying and love librarians
Nikki Henningham, Helen Morgan

Forgotten Australians in the library: resources relating to Care Leavers in Australian libraries
Cate O’Neill

The Encyclopedia of Australian Science: a virtual meeting of archives and libraries
Ailie Smith, Gavan McCarthy

Managing and mapping the history of collecting indigenous human remains
Paul Turnbull

Documenting things: bringing archival thinking to interdisciplinary collaborations
Michael Jones

Pathways, parallels and pitfalls: the Scholarly Web, the ESRC and Linked Open Data
Antonia Lewis, Peter Neish


Selected publications of the Australian Science Archives Project, Austehc and the ESRC (The University of Melbourne) 1985–2015
Gavan McCarthy, Elizabeth Daniels

Which Comes First, Research or Writing?

As I write the reference book, I continually have the conundrum compared to the which came first, the chicken or the egg. In this case, it’s the research or the writing.

Reference and access is a large part of my daily duties, as with many archivists. It comes naturally to me, and I have my routine to provide good reference and customer service. When I agreed to write this book I thought “Great! I get to write about what I do every day.” Because reference is one of my favorite parts of my job, I initially thought it would be easy. Not that writing an entire book is easy, but I already have solid knowledge about reference and access.

What I’ve discovered, not completely unsurprisingly, is that it’s easy to write about what my staff and I do every day, but that doesn’t mean it encompasses all aspects of reference and access. I knew that I’d do extensive research to make sure I address all types of institutions, practices, policies, history, context, etc. The research is crucial also to provide resources to archivists who want to learn more about specific aspects, as well as demonstrate developments and foundations of reference.

On the one hand, I can easily make notes and outlines about what each book section/topic needs, but on the other hand I need to read what is the vast amount of literature out there for citations. So I find myself again in the same place as when I wrote my dissertation – where to stop researching and write, or do I just write and fill in with research.

Truly, it’s best to go back and forth; do some research and write about it, then write about your ideas and find the research to go with it. I love doing research. Searching through databases, reading footnotes to find more literature, exploring the non-archival writing to see how others use/view archives, and reading what I find. I especially love learning – how reference evolved through history, how different institutions provide services, ideas for outreach, and I even enjoy reading policy manuals. Some of this is not just for the book but also how I can improve and evolve services at my own institution.

I really enjoy writing as well, but that of course is much harder. Sometimes the thoughts are there but don’t come out. When I’m on a good writing spree, I just let the thoughts flow. It can be harder to find literature to justify what I wrote, but I also do not need a citation for every single sentence or idea. I know I have something to say, and I will say it so that readers can use, interpret, and reconfigure the content to best serve their needs.

I see this struggle in many people that I talk to and article submissions I read: too much research without enough analysis or interpretation. We are all adept and finding information, so we don’t need just the references, but why that literature matters. In the case of this book, I don’t need to make an argument for reference and access, but instead provide a wide array of concepts, theories, policies, and practices so anyone who reads the book is able to find something that will help with their job or possibly for future scholarship.

So, there is no one solution of which to do first – research or writing. But it is important to not get too caught up in the research so that the writing doesn’t happen. Currently, I’m at a point where I need to step away from the research for a while and just write. I have a lot of notes, quotes, and so far 263 citations in 71 pages. Likely, some of those will be removed, combined, or moved to “works consulted,” and I want to make sure they don’t disrupt the reading. Writing should reflect the author’s thoughts and ideas, and the research is to enhance them and provide further reading. So here goes!